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Position Title: Program Assistant, Leadership and Social Impact 

Reports to: Regina Da Silva, Program Manager, Leadership and Social Impact 

Organization: Vital Voices Global Partnership 

Position Location: Washington, DC

Organization Description 

Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world’s greatest challenges – from gender-based violence to the climate crisis, economic inequities, and more. We are “venture catalysts,” identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change — providing them connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 24 years, we have directly invested in more than 20,000 change-makers across 184 countries, who in turn have improved the lives of millions of people in their communities and countries.

Today, Vital Voices has a staff of nearly 80 headquartered in Washington, DC. We’ve recently been working to dramatically scale our impact in accordance with our bold vision. In early 2022, we opened the first ever Global Headquarters for Women’s Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations — bringing together women leaders and their allies to tackle the world’s greatest challenges.

Mission

Vital Voices invests in women leaders taking on the world’s greatest challenges and accelerates collective action towards an equitable and sustainable world.

Organizational Goals 2030

  1. Scale our proven investment model from 20,000 to 50,000 women leaders – who together will positively impact the lives of one billion people.
  2. Make a measurable impact on 1-2 of the greatest challenges as defined by the Vital Voices Global Network – proving the power of collective action.

Summary

We are seeking a talented professional with experience in program logistics and implementation for the position of Program Assistant. The Program Assistant’s primary responsibilities include coordinating program elements within the LSI program portfolio. The Program Assistant works in close collaboration with cross functional departments to best serve the VV network leaders. The Program Assistant will work directly under the supervision and guidance of the Program Manager, Regina Da Silva. This position is based in Washington, DC with the option of a hybrid work schedule. We are not accepting remote candidates at this time.

Additional responsibilities include:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Program Logistics Management: Support the planning and implementation of multiple programs and its activities including the application and selection process, provide administrative and logistical support for virtual and in-person trainings (i.e. Vendors, Program Participants, and different team members), and support coordination of virtual and in-person training sessions, report drafting, and storytelling efforts;
  • Administrative: Support the Program Coordinator with documentation of processes and procedures based on best practices; liaise with the Finance team to prepare and process contracts, and invoices. Keep updated records used for monitoring and evaluation plans and reports; and manage necessary travel logistics for program participants;
  • Technology: Support with tech administration and maintain participant records across several platforms. Monitor and troubleshoot online community hub and other platforms including Zoom, Canva, Asana, WhatsApp;
  • Communication Efforts: Support communication efforts for LSI programs and the Vital Voices Network via social media, Vital Voices Hub coordination, and other media outlets. Support VV Communications with drafting content, graphics, and social media resources for programming needs;
  • Intern Management: Manage seasonal cohorts of 1-3 interns after conducting a comprehensive and timely hiring process for said interns. The Program Assistant will guide interns through a comprehensive training and onboarding process with each cohort and proceed to assign them tasks from team members.  Schedule, plan, and lead weekly meetings to gauge their capacity and provide professional development opportunities and training;
  • DE&I Commitment:  Embrace and model the Vital Voices guiding principles, values, investment, and leadership models with the goal of supporting Vital Voices’ organization culture and success;
  • Other duties as assigned.

Professional Qualifications: 

  • Bachelor’s degree in international relations or a related field, plus 0-2 years of relevant work experience required;
  • Strong demonstrated experience in global women’s issues, refugee issues, and human rights;
  • Excellent oral and written communications skills in English.
  • Strong attention to detail;
  • Ability to prioritize tasks, swiftly shift priorities, and work in a dynamic environment with tight deadlines, sometimes under difficult or challenging circumstances;
  • Ability to work independently and as part of a dynamic team;
  • Demonstrated cultural sensitivity and self-awareness;
  • Strong computer skills including MS Office applications (esp. Excel, Word, and PowerPoint), social networking tools, and database software (i.e., Salesforce, Airtable, Alchemer, Asana).

This position is a full-time, non-exempt position based in Washington, DC with two days of required in person attendance at the Vital Voices Headquarters. Domestic and international travel up to 15% may be required for the position.

The starting salary range for this non-exempt position is $43,905.09 – $53,661.77 based on experience and ability to have broad impact early. The compensation package includes comprehensive medical, dental, and vision insurance, 401k match, and generous PTO including wellness flex days, generous parental leave, earned sabbatical time, and volunteer leave as well as short- and long-term disability, life insurance, HSA, EAP, and a professional development stipend.

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices’ employees to perform their job duties may result in discipline up to and including discharge.

How to Apply:

Click the following link: https://jobso.id/hp3v

Applications that do not include the following will not be considered for review:

·       Resume 

·       Salary expectations

Applications will be accepted and reviewed on a rolling basis until the position is filled. Only short-listed candidates will be contacted.