Administration and Accounting Internship

Position Description:

The Vital Voices team is seeking a motivated undergraduate intern who will support the Finance and Administration team. This team manages office operations and financial activities within the organization including weekly payment requests, procurement, grant management, accounting, and much more. The Finance and Administration Intern will directly assist the office and finance coordinator, the Controller, and the VP of Finance and Administration with a wide range of projects related to the Finance and Administration team. This position reports to the Office and Finance Manager.

 

The internship requires a commitment of 20-40 hours per week. The position is unpaid, but students may receive academic credit for their experience in cooperation with their university. Applications are accepted for the fall, spring, and summer terms, and preference will be given to students who can commit to a full semester. Working remotely is not available for the internship.

Organizational Description:

Vital Voices Global Partnership is a leading international non-governmental organization committed to working with women throughout the world to provide them with the support and tools that they need to have a positive impact in their communities. Through mentoring programs, leadership trainings, and individualized support, Vital Voices provides credibility, builds capacity, and enhances connections for emerging and established women leaders internationally. At Vital Voices, we believe, and we are proving, that investing in women improves the world.

 

Benefits:

  • On-the-job training for a variety of skills
  • Professional development opportunities, including regular “lunch and learn” sessions
  • A chance to learn about international advocacy
  • Network with professional advocates in the non-profit sphere
  • Letter of recommendation upon successful completion of the internship

 

Responsibilities:

  • Support in managing the office budget, primarily with owning the supply ordering process on a weekly basis
  • Create payment requests on a weekly basis
  • Enter all company invoices into the accounting system (Microsoft Great Plains) on a weekly basis
  • Input wire payments into accounting system (Microsoft Great Plains) on a weekly basis
  • Reconcile the company American Express and credit card of VP of Administration and Finance on a monthly basis.
  • Research projects to improve companywide processes
  • Assist with logistics and office administration
  • Support Controller with accounting tasks such as routine journal entries
  • Potential support with companywide events
  • Other administrative tasks as necessary

 

Qualifications:

  • Currently enrolled in an undergraduate degree program with an interest in global women’s development and advocacy, business, accounting, finance or related field
  • Computer literacy (Microsoft Suite)
  • Self-starter with ability to work independently
  • Be proficient in multitasking such as answering phone calls, welcoming guests and monitoring reception area
  • Strong organizational skills and administrative capabilities

 

How to Apply:

To apply for this position, email the materials listed below to amyhegg@vitalvoices.org   using “Administration and Accounting Internship – your full name” as the subject line of the message.

Applications must include the following in order to be considered for review:

  • Resume
  • Cover letter
  • Availability (for example, if you are available part time, include the days and times when you could work)
  • Two references (including contact information)

Complete applications will be reviewed on a rolling basis until the position is filled. Only short-listed candidates will be contacted. NO PHONE CALLS PLEASE.

 

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices’ employees to perform their job duties may result in discipline up to and including discharge.