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Position Title: Executive Assistant to the President & CEO
Reports to: President & CEO of Vital Voices
Organization: Vital Voices Global Partnership
Position Location: Washington, DC  
Organization Description:  

Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world’s greatest challenges – from gender-based violence to the climate crisis, economic inequities, and more. We are “venture catalysts,” identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, wholistic investments in leaders with bold ideas for change — providing them connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 24 years, we have directly invested in more than 18,000 change-makers across 182 countries, who in turn have improved the lives of millions of people in their communities and countries.

Today, Vital Voices has a staff of nearly 70 headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022 we will be opening the first ever Global Headquarters for Women’s Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It will be a hub of activity, events, and collaborations — bringing together women leaders and their allies to tackle the world’s greatest challenges.

Summary: 
We are seeking a talented professional with strong logistic and administrative skills to join the Vital Voices team as the Executive Assistant to the President & CEO, Alyse Nelson. This dynamic position would be responsible for providing comprehensive support to the CEO, Senior Leadership Team, Board of Directors, and the organization’s overall operations. As the primary point of contact for all executive matters, the Executive Assistant would assist in implementing key high-level projects and opportunities such as the opening of our new building, our podcast, and acting as liaison for our dynamic Board of Directors.

The Executive Assistant’s primary responsibilities focus providing high-level administrative support to the CEO by scheduling, drafting and editing correspondence, coordinating travel, conducting research, preparing statistical reports, handling information requests, and servicing as liaison to the Board of Directors. The Executive Assistant works in close collaboration with the People Operations and Finance & Operations team to best support the organization.

Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Logistics Support: Schedule all internal and external meetings, which includes preparing any materials, attending meetings as necessary, and coordinating strategic follow-up as required. Prioritize and advocate for CEO’s wellness when mapping out scheduling in an effort to ultimately better serve the organization.
  • Administrative Support: Manage CEO’s communications including answering phone calls, directing calls to appropriate parties, taking messages, and responding to general inquiries, as well as screening and prioritizing phone calls and emails.
  • Travel Support: Arrange & manage all domestic and international travel and lodging (including booking air, hotel, and ground transportation).
  • Board Liaison: Serve as liaison to the Vital Voices Executive Committee and Board of Directors, which includes preparing meeting agendas and supporting materials for distributions, ensuring timely distribution of materials, taking minutes, and supporting the board with meeting, travel, and other arrangements.
  • Operations: Prepare and manage invoices, contracts, financial statements (like Credit Card Reconciliations), budget preparations, and document maintenance.
  • Qualitative Research: Research, track, and synthesize news, media, and events on global women’s issues and global events to support CEO communications.
  • DE&I Commitment: Model the Vital Voices commitment to Diversity, Equity, and Inclusion to disrupt and evolve systems and behaviors that negatively impact women and BIPOC employees and network.
  • Other duties as assigned.

Qualifications: 
An excellent candidate will have several capabilities. They will exhibit the following:
REQUIRED:

  • At least 5-7 years in an environment assisting high-level executives
  • Ability to conduct administrative and managerial duties with superior judgement, professionalism, poise, the highest level of confidentiality, and assertiveness
  • Proficiency in use of computer programs: Microsoft Office (Word, Excel, PowerPoint, SharePoint, Outlook), Canva, email, and proven internet research skills
  • Excellent oral and written communications including strong editing skills
  • Highly organized, efficient, and detail-oriented
  • Ability to thrive in a fast-paced environment and juggle many competing priorities
  • Demonstrated interest in international women’s issues and/or other human rights issues with strong commitment to Vital Voices’ mission

The following capabilities are preferred in a candidate:
PREFERRED:

  • Bachelor’s Degree
  • Ability to assess problem situations, identify causes, and generate solutions and recommendations to resolve problems
  • A collaborative team player with great initiative as well as an ability to work independently

This position is a full-time, exempt position based in Washington, DC. If and when it is safe to travel, domestic and international travel up to 20% may be required for the position.

The starting salary range for this position is $61,536 based on experience and ability to have broad impact early. The compensation package includes comprehensive medical, dental, and vision insurance, 401k match, and generous PTO including wellness flex days, generous parental leave, sabbatical time and volunteer leave as well as short- and long-term disability, life insurance, HSA, EAP, and a professional development stipend.

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices’ employees to perform their job duties may result in discipline up to and including discharge.

Staff may experience secondary trauma due to exposure to descriptive and/or graphic gender-based violence content in their work supporting the CEO specifically on work related to the urgent assistance fund or Afghanistan crisis response. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.

How to Apply:
Click the following link:  https://jobso.id/eh6yh

Applications that do not include the following will not be considered for review:  

  • Resume and cover letter  
  • Salary expectations  

Applications will be accepted and reviewed on a rolling basis until the position is filled. Only short-listed candidates will be contacted.