Compliance and Budget Specialist

Organization Description:

Vital Voices Global Partnership is a leading international non-governmental organization (NGO) dedicated to working with women throughout the world to provide the support and tools they need to have a positive impact in their communities. Through mentoring programs, leadership trainings and individualized support, Vital Voices provides credibility, builds capacity and enhances connections for emerging and established women leaders internationally.

Vital Voices invests in women leaders who are solving the world’s toughest challenges – from gender-based violence to the climate crisis, economic inequities, and more. We are “venture catalysts,” identifying those with a daring vision for change and partnering with them to make that vision a reality. We scale and accelerate impact through long term investments to expand skills, connections, capacity, and visibility. Over the last 24 years, we have built a network of 18,000 change makers across 182 countries, each of whom are daring to reimagine a more equitable world for all.

Today, Vital Voices has a staff of 70 headquartered in Washington, DC. In the past few years, we have expanded our team. In the next few years, we intend to expand our reach and scale our impact by growing our staff to meet the dynamic needs of our team and network women in this evolving landscape.

Summary:

The Operations team has an exciting opportunity for a talented professional with expertise in US government compliance, financial oversight and subaward management for the position of Compliance and Budget Specialist. The Compliance and Budget Specialist will provide support for day-to-day award budget management, reviewing subaward budgets, support for financial vetting of new sub-awardees, review sub-awardee quarterly financial reports and invoices, and review final financial reports submitted at closeout under the direction of the Senior Specialist. In addition, the Specialist will collaborate closely with the program staff and Senior Specialist to increase the capacity of organizations receiving subawards through the Initiative. The Specialist will work across a portfolio of projects alongside and learning from cross-functional teams with leaders and peers with varying backgrounds, education, and experiences. This position is based in Washington, DC though it’s remote through January 2022 due to the ongoing pandemic. One to two times a year, this position may have the opportunity to assist in financial reporting and capacity building onsite with local partners.

Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Financial Management: Review program budgets, as well as updated forecasts. Track spending on project and review for accuracy. Review procurement requests and vendor contracts, when needed. Ensure that all financial transactions are conducted in accordance with VV and donor regulations. Support the implementation of due diligence practices to minimize risk and ensure adequate oversight of transactions.
  • Government compliance: Provide support for grantees receiving USG funds, including financial vetting, pre-award budget negotiations, reviewing quarterly reporting and final reports submitted by grantees. Provide input for financial vetting of urgent assistance program partners.
  • Capacity building and technical assistance: Work in collaboration with program staff to provide technical assistance and capacity-building support for grantees and local partners, including input on the enhancement of financial policies and procedures. Provide guidance regarding best practices in financial management, including financial oversight, cash handling, record keeping, audits, etc.
  • Program Management: Collaborate with program staff to support the day-to-day oversight for subaward and the Urgent Assistance program. Ensure adherence to program plans and schedules as well as develop solutions to problems. Engage with local organizations in the implementation and troubleshooting of projects. Coordinate with the Senior Specialist to develop, maintain and monitor any other relevant subaward processes.
  • Relationship Management: Provide support for partner organizations for finance-related tasks; coordinate communication between beneficiaries and program staff; .
  • Other related duties as assigned.

Qualifications:

  • Bachelor’s degree in business administration, accounting, finance or related field with 3-5 years of experience in program management, compliance, finance management or related experience;
  • Expertise in compliance with US government regulations a plus;
  • Experience with subaward management, including financial vetting and oversight for subaward compliance with donor regulations;
  • Experience with budget development, budget forecasting, tracking and reconciliation;
  • Excellent written and oral communication skills;
  • Ability to prioritize work, execute exceptionally well, and deliver high-quality results within very tight timelines with minimal supervision, on time;
  • Experience with proposal development a plus;
  • Positive attitude and demonstrated commitment to Vital Voices mission and values;
  • Advanced computer literacy, including strong Excel skills.

This position is a full-time, exempt position based in Washington, DC. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices’ employees to perform their job duties may result in discipline up to and including discharge.

The Urgent Assistance Program requires working with explicit information on gender-based violence that may expose staff to secondary trauma.

Vital Voices does not provide work visa sponsorship or relocation assistance for this position.

To apply please submit a cover letter, resume and three professional references at https://jobso.id/e6p8

No phone calls or recruiters please.